Administrative Assistant II- Facilities
Baltimore City Community College

About Baltimore City Community College
Founded in 1947, Baltimore City Community College (BCCC) is comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College's campus is located in West Baltimore and courses are offered throughout the City. With its broad range of degree, certificate, and continuing education programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves over 7,500* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that over 50 nations are represented within the student body.

* Based on the annual unduplicated credit and non-credit headcount for FY 2023.
Requisition Number: 2024-129
Posting Start Date: 9/16/2024
City: Baltimore
State: MD
Minimum Education: Associates
Additional Documentation: YES
Compensation: Commensurate with Experience
Administrative Assistant II- FacilitiesDescription/Job Summary

Provide administrative support to the Facilities Dept. Track and monitor purchases. Entering requisitions into Banner.

Responsibilities/Duties

• Organize and track Facilities information, data, time and resources
• Provide quality customer service, information and assistance to employees, students and visitors
• Manages reception area and conference rooms
• Maintains office equipment and common area supplies
• Enter requisitions in Banner.
• Track and monitor all requisitions.
• Composes letters and memos for review and approval
• Greet visitors, answer phones, and responds to inquiries.
• Assumes ownership of service issues and works within scope of authority and appropriate guidelines and resources to meet
• needs and resolve problems.
• Works to develop and maintain positive working relationships with co-workers, customers and students
• Prepare agendas and take minutes for meetings
• Seek out customer input to better understand their needs and develops ideas for how to meet those needs.
• Promptly responds to request and inquiries with accuracy and courtesy.
• Works to develop and maintain positive working relationships with co-workers, customers and students.
• Plan events and activities in advance to ensure that all assignments are completed in a timely and quality manner
• Contact vendors for quotes and assist the facilities department with tracking inquiries and requests.
• Other duties as assign.

Required Qualifications

• AA Degree in a related field
• At least 5 years work experience in a Facilities Department
• At least 5 years working in a high pace and high demand department/organization.
• Proficient in Word, Excel, and PowerPoint

Preferred Qualifications

• Bachelor's Degree in a related field
• At least 10 years work experience in an
• At least 10 years working in a high pace and high demand department/organization.

Benefits: BCCC is both a higher education institution and a State of Maryland agency. As a state agency, the College is able to offer full-time, permanent PIN employees a host of benefits including a competitive salary and tuition waiver and remission. This is in addition to medical, dental, vision, retirement, 22 days of Annual Leave, 15 days of Sick Leave, 3 Personal Leave days, and more. Contractual Staff may be eligible for select benefits as well.

BCCC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, protected veteran status, genetic information, or any other basis protected by law.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Applicants needing accommodation for any part of the application and/or hiring process should request the accommodation from The Office of Human Resources office by contacting us at 410-209-6007.

For more information, view the EEO - Know Your Rights and Pay Transparency Statement.

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