Administrative Coordinator
Sul Ross State University

Job Title:

Administrative Coordinator

Eagle Pass

Department of Humanities

Position: 998943

10/16/2024

Yes

37,370.00

Required:
Education: Experience as Administrative Assistant or five years in office management.
Experience: Four years of related office experience or training.
Equipment/Skills: Standard office software and technology; advanced computer skills.

Preferred:
Education: Bachelor's Degree and experience managing office operations
Experience: Four years of related experience, some in higher education.
Equipment/Skills: Expertise in Microsoft Excel and Word.

Summary
Function: Provides highly skilled administrative assistance in a critical area. Scope: Manages preparation of high priority and sensitive materials; exercises independent judgment in a wide variety of routine and complex office decisions.

Duties Essential:
Assists the Dean of the College of Humanities and Sciences and the college department chairs in office operations. Has major responsibilities in supporting class scheduling, using departmental budgets, assisting with curriculum paperwork and program assessment reporting, and generally supporting the dean and chairs. Advises students, with focus on students in Humanities and Natural & Behavioral Sciences programs. Communicates ideas and numerical information clearly in speech, writing, and spreadsheets. Operates computer using advanced expertise for word processing, spreadsheet applications, and/or data base management. May assign and review work of clerical staff. Keeps various administrative fiscal records for reporting office funds and individual project expenditures; prepares and/or verifies documents for accuracy such as class schedules, Human Resources forms, annual reports, correspondence, etc. Uses Banner for requisitioning supplies and compiling financial reports. Creates and processes travel applications and vouchers for travel. Prepares meeting agendas, takes and transcribes minutes of committee meetings as assigned; composes correspondence for signature; produces complex reports which may include research, calculation, and composition. Must have advanced expertise for word processing, spreadsheet applications, and/or data base management, and must learn to use university administrative systems for entering data queries and generating readable reports using that data.

Supervision
Received: Broad instructions on policy and procedure.
Given: Supervises student and other classified employees.

Working Conditions
Usual: Office conditions; standard hours; exempt from overtime provisions. Position is Security Sensitive.
Special: May be required to work evenings/weekends for university events

Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

Position is Security Sensitive.

Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance.

An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing stulife@sulross.edu

Sul Ross State University Alpine Campus is in the Scenic Davis Mountains of West Texas, is a member of the Texas State University System, is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award Associate, Bachelor's, and Master's degrees, and has an enrollment of approximately 2,000 students of campus in Alpine, Texas. At an elevation of 4,480 feet, and on the periphery of the Chihuahuan Desert, Alpine enjoys mild winters and cool summers. Davis Mountains State Park, Fort Davis National Historic Site, Big Bend National Park, and Guadalupe Mountains National Park are all within one to three hours driving distance from Alpine.The SRSU campuses in Del Rio, Eagle Pass, and Uvalde comprise Rio Grande College. RGC offers upper-level courses leading to bachelor's degrees as well as master's degree programs and works closely with its partner institution, Southwest Texas Junior College, to provide a seamless transition to RGC for their students. All RGC students hold an Associate degree from an accredited institution or they have completed 42 semester credit hours of transferable work.More information is available regarding Sul Ross State University and position openings See http://www.sulross.edu our website.