Assistant Director Finance Administration, Breathitt Veterinary Center
Murray State University

Posting Number:

20250008EX

Job Title:

Assistant Director Finance Administration, Breathitt Veterinary Center

About Murray State:

Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.

About Murray State Benefits:

Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.

Equal Opportunity Employment/Diversity Information:

Murray State embraces diversity in the workplace and values attracting, developing and maintaining a diverse, high-quality faculty, staff, and student body. The University endeavors to create and promote a culturally diverse community to be accepting of and sensitive to diversity in its many varied forms. Women and minorities are encouraged to apply. Murray State is an equal education and employment opportunities AA/Vets/Disabled employer.

Type of Employment:

Regular Full-Time

Work Location:

Hopkinsville, KY

Employment Term:

12 Months

Position Type:

Staff - Exempt (Monthly)

Department:

Breathitt Veterinary Center

Summary of Job Duties and Responsibilities:

This position is located at the Breathitt Veterinary Center in Hopkinsville, KY.

Responsible for fiscal management and administrative, laboratory, network and building support functions.

• Supervises nine positions in laboratory support functions including billing, data entry, customer service, operations, building and grounds maintenance and information technology.
• Ensures that laboratory support personnel perform to the level of a Level 1 Laboratory
• Responsible for fiscal management of the Breathitt Veterinary Center, including budget preparation, monitoring and quarterly fiscal reports to the Director
• Assists Director in preparing budgets and reporting to the Dean, Hutson School of Agriculture and the Vice President for Financial Affairs, Murray State University
• Assists Director in preparing and planning for State and Federal Grants and ensures that purchases support the Level 1 laboratory status.
• Monitors purchases and inventory of equipment, reagents, laboratory supplies, office supplies and general building supplies to ensure NAHLN Level 1 accuracy, timeliness, and capacity requirements are met.
• Monitors contracts, grants and other financial instruments to ensure that BVC is operating as a financially responsible entity.
• Monitors contracts, grants and other financial instruments to ensure BVC is operating according to state and federal laws
• Ensures that accounts receivable and accounts payable are processed in an accurate and efficient manner
• Liaisons with HR and other administrative offices for personnel and administrative matters (e.g., hiring, separation, administrative paperwork, requisitions, invoices, etc.)
• Prepares hazardous waste annual reports and permit applications. Schedules hazardous waste pickup.
• Works with the Maintenance supervisor in keeping BVC grounds well-kept and professional.
• Works with Maintenance supervisor in maintaining building environment suitable for testing procedures and personnel comfort
• Meets with building maintenance repair technicians to ensure HVAC equipment is kept in good repair and is working at an optimum level.
• Meets with vendors, representatives and repair technicians to ensure equipment is kept in working condition and ready for testing procedures as is fitting a Level 1 laboratory
• Works closely with Information Technology Administrator to keep BVC laboratory information management system program, quality management program and general IT systems programs operating at an optimum level
• Works with IT administrator to examine advancing technology and how it can be of use to BVC
• Serves as the principle liaison between BVC and the university administrative/support offices on main campus.
• Keeps the Director up to date on state budgets, appropriations and other matters affecting BVC.
• Serves as the Director's designated representative at meeting and functions as required.
• Perform special projects as determined by the Director

Minimum Education Requirements:

• Bachelor's Degree required.

Minimum Experience and Skill Requirements:

• 4 years in business related field
• Pleasant proactive personality with the ability to handle demanding situations, quickly adapt to address changing circumstances and demanding personalities and work as a team.
• Excellent communication, interpersonal, supervisory, multi-tasking and organizational skills.
• Excellent problem-solving skills; ability to troubleshoot deficiencies, identify corrective actions, evaluate new processes and materials/equipment, implement plans, and develop preventive actions
• Familiarity with budgeting, state bidding and reporting expenditures
• Ability to plan and make decisions often without instruction or supervision
• Advanced knowledge of computer programs such as Excel and Word; proficient internet research and email
• Proficient with business reports, human resource topics and budgeting
• Familiar with supervision and management of employees; ability to adapt to demanding situations
• Ability to describe problems with building management; HVAC and coolers and boilers to repair technicians and workers.

Preferred Education and/or Experience Qualifications:

• MBA preferred
• Knowledge of veterinary field or laboratory field is preferred

Physical Demands:

• Handling of hazardous materials and biological contaminates; strong pungent odors; handling laboratory submissions to include plant and animal specimens.

Work Hours:

• May be required to respond on weekends, holidays and afterhours for building functions, meetings and emergencies.

Staff Grade:

116

Posting Date:

09/26/2024

Open Until Filled:

Yes

Special Instructions to Applicants:

Along with the application, the following items must be included:

• Letter of application describing training and work experience
• Resume
• Unofficial transcripts

Breathitt Veterinary Center participates in the DHS E-Verify program.

For best consideration, please submit a completed application along with all required materials by November 19, 2024. Applications will be accepted until the position is filled.

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