Communications Generalist, Office of the Provost and Executive Vice Provost
Indiana University

Department

VICE PRES/ACADEMIC SUPPORT (BL-VPAS-IUBLA)

Department Information

In close collaboration with each of IU Bloomington's academic schools and campus operational units, the Office of the Provost provides strategic vision, academic leadership, and operational support to advance IU's educational, research and creativity, and service missions. Led by IUB's chief academic officer, the Office of the Provost provides the vision and momentum for creating a vibrant, supportive, and safe learning environment for the IU Bloomington campus community.

Our team members are our most valuable asset. We care about each individual and the unique background and capabilities they bring to our team. Everyone contributes to the decision-making process as we seek creative and innovative solutions to meet campus needs. We set high service standards and recognize superior efforts and results, promoting the personal growth of our staff through professional development activities.

You can learn more about the Provost and the team here.

Job Summary

This is a unique opportunity for a talented, motivated communications leader to create and advance executive communications in support in the Office of the Provost and IU's strategic plan. Areas of focus include writing and editing, research and idea development, project management and event support, and collaboration on campus initiatives and engagements.

Department-Specific Responsibilities

• Creates and supports executive communications for the Provost and the Office of the Provost, including remarks, presentations, announcements, talking points, proposals, reports, award nominations, and other wide-ranging content.
• Facilitates planning and preparation for campus and community engagements involving the Provost, other senior leaders, and key initiatives supported by the Provost¿s office, providing project management, fact-finding and research, and connections with appropriate faculty, staff, and community members.
• Supplementally provides facilitation, content creation, and support for other multidisciplinary and campuswide events, committees, celebrations, initiatives, and communications planning, as well as related media channels, as needed.
• Exercises diplomacy, tact, and excellent judgment, using discretion in sensitive and confidential matters.
• Performs other duties as assigned.
• Creates additional public content, including feature stories, press releases, media advisories, website content, multimedia elements, etc., on key campus and office initiatives and collaborates with office and campus partners on distribution.
• Collaborates closely with staff in the office, the Office of the Chancellor, the Office of the President, University Communications and Marketing, Events and Ceremonies, and other campus and community stakeholders and event sponsors on shared engagements, initiatives, and creative projects.
• Monitors campus and industry trends and best practices and makes process and operational recommendations as appropriate.

General Responsibilities

• Independently creates basic and complex communications for print and e-distribution on behalf of department or large multi-faceted department and in support of departmental goals and objectives; communications may be interdepartmental; staff, faculty, or student-focused; or external.
• Responds to inquiries and requests and explains policies, procedures, and context of communications.
• Manages relationships with various internal and external stakeholders and creates communications coverage for relevant initiatives, events, and programs.
• Prepares communications timelines and shares progress of communications toward relevant deadlines with manager, team members, and other relevant constituents.
• Regularly monitors relevant social media and news sites; researches relevant subject matter to increase knowledge in area(s) of specialty.
• Utilizes various communications software programs and delivers communications in multiple formats to a variety of audiences.
• Monitors industry trends and best practices and makes process and operational recommendations to manager.
• May provide guidance to lower-level Communications Generalists.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in communications, journalism, English, public relations, or related field

WORK EXPERIENCE

Required

• 5 years in relevant field

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
• Possesses a high degree of initiative
• Ability to influence internal and/or external constituents

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

This in an in-person position

Advertised Salary

$70,000 - $75,000 per year, based upon experience.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Advanced

FLSA: Exempt

Job Function: Marketing & Communications

Job Family: Communications Generalist

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

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