Event Management & Operations Coordinator
Dartmouth College

Posting date:

09/09/2024

Yes

1128944

Event Management & Operations Coordinator

DCARD Facilities

$50,000

commensurate with experience

Not a Union Position

Not an SEIU Position

Exempt

Regular Full Time

12

40

Regular office hours M-F; must be available as needed to handle situations on weekends with some occasional on-site presence on nights and weekends.

Hanover, NH

Onsite only

No

na

No

Coordinates event operations for DCARD and third-party groups. This position leads the planning, preparation and facilitation of regular season and post-season competition for all varsity sports. This position will also serve as the primary event manager for multiple sports.

As the Event Management and Operations Coordinator, you will work with the Athletics facilities team to execute varsity sport game management and to help coordinate events for our Athletics department as well as third-party rentals. Your work ensures that our varsity sports competitions, from regular season games to post-season championships, run smoothly and capture the attention of fans and audiences alike.You will be involved with developing and implementing policies to ensure high-quality experiences for student and spectators at varsity athletics events; manage relationships with third-party vendors and event staffing companies and coordinate closely with head coaches to ensure proper facility and equipment setup. Additionally, handle on-site emergencies and assist with crowd control to maintain a safe and smooth event environment. You will also support our summer sports camps, working with coaches and directors to plan and schedule facilities, ensuring all contracts and documentation are finalized.

Bachelors or equivalent combination of education and experience

• At least two years of college athletics experience.
• Excellent problem-solving skills.
• Excellent verbal and written communication skills for constructive interaction with associates, assistants, coaches, department staff, student-athletes, administrators, etc.
• Ability to exercise good judgment and work effectively in a fast-paced and complex work environment.
• Strong planning and analytical skills.

• Working knowledge of NCAA rules.

Mariruth Graham

mariruth@dartmouth.edu

Greg Isenor, Associate Athletics Director of Athletics Facilities and Operations

Gregory.K.Isenor@dartmouth.edu

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Preferred, but not required

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

https://searchjobs.dartmouth.edu/postings/74675

Event Management

• Serves as a primary event manager for multiple home contests.
• Directs, supervises, and coordinates all facets of athletics event management with input from their supervisor(s) while overseeing event management staff.
• Coordinates game day staff, including officials and coaches to ensure adequate personnel for game operations and to support visiting teams.
• Facilitates the development and implementation of policies and procedures that contribute to high quality varsity athletics events for both the participants and the spectators.
• Oversees assigning, hiring, and payment of personnel necessary for game management (i.e. game officials, announcers, clock operators, minor officials, ushers, student workers, etc.).
• Works with head coaches to understand home events, needs and preferences.
• Ensures proper facility and equipment set-up for events.
• Coordinates with Assistant Director for Scheduling and Event Planning to help execute special DCARD events.
• Coordinate with event workers to ensure that their responsibilities are clear, and duties are being performed properly.
• Handle any emergencies on-site (injury on field, weather issue), assist with crowd control (act as a liaison with Dartmouth Safety and Security and Hanover Police, when applicable) and troubleshoot.
• Manages relationships with third parties and vendors (e.g. event staffing companies, campus police, emergency services, rental companies, etc.)
• Works with the varsity scheduling committee to ensure compliance with Title IX as it relates to practice opportunities, game times, etc.

80

Summer Camp Support

• Serves as a member of the Camps and Clinics Committee to plan and schedule summer sport camps/clinics.
• Works with Director of Sport Operations to ensure all contracts and documentation are finalized prior to camps/clinics start date.
• Works with Coaches/Director of Sport Operations to ensure all contracts and documentation are finalized prior to camps/clinics start date.
• Coordinates with approximately 20 summer camp directors to identify and schedule facility's needs (including rain sites) and identifies and schedules camp set-ups.
• Identifies work requirements and oversees the representatives regarding special needs.
• Develops, implements, and enforces observance of operating policies and procedures.

20

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

Performs other duties as assigned.