Events and Outreach Coordinator - Civil and Environmental Engineering
University of Illinois

Events and Outreach Coordinator

Civil and Environmental Engineering

The Grainger College of Engineering

University of Illinois Urbana-Champaign

The Civil and Environmental Engineering Department in The Grainger College of Engineering seeks applicants for a 52% FTE Events and Outreach Coordinator position. This position is responsible for organizing and hosting Civil and Environmental Engineering Transportation Conferences and Events, as well as managing related marketing and communications. Additionally, this role will develop marketing materials for Rail Transportation and Engineering Center (RailTEC) and provide support for RailTEC Conferences and Events.

Duties and Responsibilities:

Conference and Event Management :

Transportation Conferences/Events

Manage the annual THE and TES conferences including organizing conference planning meetings with internal staff and stakeholder volunteers, developing logistics for conference technical program and industry exhibitor sessions, overseeing online registrations for exhibitors and supporters, developing conference programs, coordinating conference registrations, and securing meeting space and catering.

Direct onsite logistics of THE and TES Conferences

Manage the relational database program, CVENT, to develop conference website applications such as attendee registration and payment pages, submission of conference abstracts, exhibitor, and supporter donations, etc.

Maintain websites for THE and TES Conferences including updating registration fees and links, exhibitor/sponsor lists, hotel information, and other conference details.

Rail Conferences/Events

Assist with RailTEC hosted conferences and seminars.

Provide back-up and troubleshooting in Cvent for RailTEC events.

Support onsite operations of rail conferences.

Marketing and Communications

Transportation Conference/Events

Create all graphic arts for THE and TES including programs, posters, logos, and other miscellaneous materials and artwork.

RailTEC

Develop marketing materials for RailTEC including brochures, booklets, logos, and other communications and artwork.

Perform other duties that support Transportation and RailTEC.

Minimum Qualifications:

• Bachelor's degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field.
• One (1) year (12 months) of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field.

Preferred Qualifications:

• One (1) year of experience with Cvent development and management.
• Five (5) years of experience in a higher education environment.

Knowledge, Skills and Abilities:

• Proficiency in Adobe Creative Suite (Illustrator, InDesign, Photoshop).
• Understanding and execution of relational databases.
• Excellent interpersonal, communication and organization skills.

APPOINTMENT INFORMATION

This is a 52% FTE Civil Service Events Admin Assoc position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $38,532- $40,560. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Fully On-Site - This position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University's Workplace Flexibility policy . Sponsorship for work authorization is not available for this position.

APPLICATION PROCEDURES AND DEADLINE INFORMATION

Applications must be received by 6:00 pm (CST) on January 27, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Stacie Mertes and smertes@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1028295
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu

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