Executive Assistant
Baker Tilly Advisory Group, LP

Overview

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.

Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram.

Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.

Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.

Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.

Job Description:

Responsibilities

Are you interested in joining one of the fastest growing professional services firms in an instrumental role supporting one of the industry's most successful leaders?

If yes, consider joining Baker Tilly (BT) as an Executive Assistant!

As one of the fastest growing firms in the nation, BT has the ability to offer you a fulfilling high-level administrative opportunity with flexibility in how and where you get your work done and meaningful relationships with teammates and leadership who truly care about you and your development.

Does this describe you?

• You are a self-starter that is proactive with exceptional organizational skills, superb communication skills who is process oriented and proven to be a quick study.
  
• You want to work for a leading professional services firm whose owners have both their clients' and employees' best interests in mind and are transparent in their decisions
  
• You want to grow professionally and develop your client service and technical skills to build a career with endless opportunities now, for tomorrow
  

What you will do:

• Be a trusted member of the engagement team providing a wide variety of executive assistance through administrative and general office functions for the executive:
  
  • Contact and respond to high ranking individuals on behalf of the executive and attend meetings to take and transcribe meeting minutes; maintaining files of the minute records.
    
  • Ensure requests for action or information are relayed to the appropriate person for response.
    
  • Composes correspondence from minimal or no notation.
    
  • Handles sensitive and confidential information on a regular basis with discretion.
    
  • Screen executive's telephone calls.
    
  • Assist with management and special projects.
    
  • Maintain the executive's calendar and travel logistics.
    
  • Assist with general office functions.
    
  • Opens and distributes mail, schedules and prepares materials for meetings, coordinates collection and preparation of operating reports, such as budget expenditures, and statistical records of performance data.
    
  • Maintain paper-based and electronic files.
    
  • Maintain and expand knowledge base in area of expertise.
    
  • Attend courses to develop and keep skills and knowledge current.
    
  • Increase efficiencies, technical ability and interpersonal skills.
    
  • Other duties as assigned
    
• Learn and grow from direct on the job coaching and mentoring along with participating in firm wide learning and development programs
  
• Utilize your entrepreneurial skills to network and build strong relationships internally and externally with clients
  
• Enjoy friendships, social activities and team outings that encourage a work-life balance
  

Qualifications

Successful candidates will have:

• High school diploma or equivalent required. Associate Degree preferred.
  
• Minimum of eight (8) to ten (10) years of senior level administrative support.
  
• Ability to work independently with minimal supervision.
  
• Experience working with communication/presentation platforms (WebEx, Teams, Zoom, etc...)
  
• Keen sense of accuracy and attention to detail and ability to follow directions/procedures required. Ability to work in a fast-paced, time sensitive environment with frequent interruptions.
  
• One (1)+ year(s) of experience providing insert services in a professional services firm preferred
  
• Demonstrated skills in the areas of time management, communication, interpersonal skills, relationship building, collaboration, and problem solving
  
• Strong leadership, project management, organizational and analytical skills, initiative, adaptability
  
• Microsoft Suite skills
  
• Eligibility to work in the U.S. without sponsorship preferred
  

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