Marketing & Administrative Assistant -$24-$28/hr
Roth Staffing Companies

Job Responsibilities:

• Oversee the proposal development process, ensuring all technical and non-technical data is compiled, edited, assembled, and submitted according to RFP timelines.
• Build and maintain relationships with internal and external stakeholders to ensure proposal strategies are accurate, persuasive, and timely.
• Manage project information, input details into the project database, and ensure consistent formatting and style for project proposals and resumes.
• Gather, write, compile, and format content for project proposals and resumes, maintaining databases with a standardized format.
• Schedule and manage architectural project photography.
• Distribute resumes and project sheets to industry partners, ensuring content is relevant and consistent with specific opportunities.
• Update the company website and manage digital marketing efforts, including social media updates, automation, and analytics.
• Support the planning and execution of industry conferences and trade shows, including scheduling, resource planning, and logistics.
• Recommend, purchase, and manage inventory of branded tradeshow promotional items.
• Design and coordinate company advertising, ensuring consistency with the firm's image.
• Assist with business development efforts, including managing sponsorships for associations, events, and community activities.
• Support special events and activities across the company.
• Assist in preparing the company's marketing plan and budget.
• Attend trade shows and client events, and participate in professional societies for networking and professional growth.
• Provide support across various departments including administration, mechanical, electrical, commissioning, technology, and retail.
• Review employee timesheets weekly to ensure correct project and overhead codes are used.
• Set up clients, billing terms, and file structures in the system upon project award.
• Assist project managers with client billing when needed.

Qualifications:

• A bachelor's degree in business administration, marketing, communications, or a related field.
• At least two years of experience in business, marketing, or communications, preferably within the Engineering/Architecture/Construction sectors or familiarity with the K-12 school environment.
• Strong verbal and written communication skills, with the ability to assist in marketing and technical copy and manage client relations.
• Excellent organizational skills, capable of managing multiple tasks and meeting deadlines.
• Meticulous attention to detail, ensuring the accuracy of information within the system.
• Proficiency in social media platforms such as LinkedIn, Facebook, and Instagram, with knowledge of posting, monitoring, and tracking trends.
• Ability to maintain consistent communication and exhibit strong presentation skills as a brand representative.
• Experience in concept layout, text and image formatting, and proficiency with Adobe Creative Suite (Photoshop, InDesign, Illustrator).
• Knowledge of accounting tasks is a plus.
• Proficient in Microsoft Word, Excel, and PowerPoint, with preferred knowledge of CRM platforms.

Additional Info:

• Pay: $24/hr-$28/hr - Depending on experience
• Location: 100% onsite
• Schedule: 8 AM-4 PM Monday-Friday

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and loca

---