Pharmacy Inventory Management Coordinator - FT - Days - MRH
Memorial Healthcare System

Location:
Hollywood, Florida

At Memorial Healthcare System (MHS), our ever-growing pharmacy career options present unlimited opportunities to individuals passionate about advancing pharmacy practice. As a nationally recognized and respected leader for providing "A-rated" patient care and safety, MHS prides itself on being able to grow and adapt to the rapidly evolving needs of our community and healthcare industry.

Summary:

-Responsible for the coordination and procurement of pharmaceuticals and supplies for Pharmacy Services. Contributes to consistently achieving the established service levels with the goal of providing high quality, efficient, and cost effective service.

Responsibilities:

Analyzes pharmacy inventory usage history, to determine stocking and ordering requirements. Actively coordinates product rotation and inventory requirements based on objective product utilization data.

Analyzes inventory movement, makes inventory rotations and recommendations for PAR levels. Reviews expired inventory reports, identifies trends and makes recommendations to leadership for improved inventory management.

Analyze and identify drug cost opportunities related to drug margins and contractual agreements, where applicable.

Serves as an initial point of contact regarding inventory, invoice and vendor inquiries. Resolves issues within scope of authority or escalates issues to appropriate resource. Reviews purchase requests, ensuring automated and manual requisitions are complete, with accurate information to facilitate error free procure to payment process. Resolves discrepancies with Accounts Payable. Serves as a liaison between accounts payable and receiving departments on invoice and receipt discrepancies as required, in order to follow the PO to completion Assures all orders have proper authorization, complete supporting documentation, using appropriate/approved vendors, account numbers, price, unit of measure, service description and delivery information. Assures the delivery and communication to customers is coordinated. Routinely communicates with suppliers to validate information and finalize transactions accurately. Maintains customers updated regarding their orders. Ensures all purchase orders are brought to completion. Coordinates product returns and product recalls. Follows the return process through completion.

Prepares and verifies specifications for purchase orders for pharmaceuticals and related pharmacy supplies. Follows up on outstanding orders, provides departments with back order and product shortage information, and works closely with pharmacy and sourcing leadership to seek alternative products or sources.

Participates in professional growth and development education programs, reading literature, attending in-services, meetings and workshops. Participates in scheduled meetings with Strategic Sourcing and pharmacy leadership.

Works directly with finance and analysts to provide ongoing and end of month accruals, inventory counts, cross charges, invoice coding, and financial performance reports for the department.

Maintains and complies with approved vendors list for all routine purchases. Collaborates with corporate Supply Chain for any purchasing needs with established vendors and contracts.

Coordinates and manage on site auto split and manual 340B/GPO/WAC purchases. Works directly with 340B team to maximize 340B program, pursue strategic buys and ensure program compliance during purchasing.

Supports product conversion activities and process.

Utilize software to optimize inventory PAR levels to monitor and maintain inventory, maximize inventory turns by planning and forecasting purchasing needs, minimize and manage slow movers, and manage aged, excess, obsolescence, backorders, and shrinkage and coordinates pharmaceutical returns and credits.

Coordinates and collaborates with Pharmacy Strategic Sourcing for products, services and strategic and alternative buys.

Confirms vendor acknowledgements of purchase orders the same day of placement to verify price, unit of measure, catalog information and delivery information, taking necessary corrective action the same day, and notifying internal customers immediately of critical backorders. Consults catalogs and works with vendors to obtain pricing/availability information.

Assures compliance with the district s Procurement policies and procedures, contracts and vendor.

Competencies:

ACCOUNTABILITY, ACCOUNTS RECEIVABLE FOLLOW-UP, ACCURACY, AUDITS - THIRD PARTY, CUSTOMER SERVICE, MEDICATION SAFETY - PHARM INVENTORY, PATIENT AND FAMILY CENTERED CARE, PHARMACY AUTOMATION SYSTEMS & EQUIPMENT (340B), PHARMACY SUPPLY MAINTENANCE - BUY, PROBLEM SOLVING, PROCUREMENT/PHARMACY, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR

Education and Certification Requirements:

High School Diploma or Equivalent (Required)Certified Pharmacy Technician (CPHT) - Pharmacy Technician Certification Board (PTCB), Registered Pharmacy Technician (RPT LICENSE) - State of Florida (FL)

Additional Job Information:

Complexity of Work: This role requires critical thinking skills, effective communication, decisive judgment, and the ability to build and foster positive relationships. The incumbent must be able to communicate processes to others and take appropriate action when required. Required Work Experience: Required Work Experience: • Minimum of 2 years of experience in Pharmacy; • Knowledge in Microsoft Office Suite, especially MS Excel;• Knowledge of standard purchasing procedures and practices;• Excellent communication skills both written and verbal;• Must have strong organizational skills and ability to multitask;• Strong problem solving skills;• Must be able establish and maintain effective working relationships;• Time management skills;• Must be able to work in team setting;• 2 years in inventory management. Other Information: Additional Education Info: High School Diploma or Equivalent

Working Conditions and Physical Requirements:

• Bending and Stooping = 80%
• Climbing = 40%
• Keyboard Entry = 80%
• Kneeling = 40%
• Lifting/Carrying Patients 35 Pounds or Greater = 0%
• Lifting or Carrying 0 - 25 lbs Non-Patient = 80%
• Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 60%
• Lifting or Carrying > 75 lbs Non-Patient = 0%
• Pushing or Pulling 0 - 25 lbs Non-Patient = 0%
• Pushing or Pulling 26 - 75 lbs Non-Patient = 60%
• Pushing or Pulling > 75 lbs Non-Patient = 40%
• Reaching = 80%
• Repetitive Movement Foot/Leg = 0%
• Repetitive Movement Hand/Arm = 80%
• Running = 60%
• Sitting = 80%
• Squatting = 80%
• Standing = 80%
• Walking = 80%
• Audible Speech = 80%
• Hearing Acuity = 80%
• Smelling Acuity = 60%
• Taste Discrimination = 0%
• Depth Perception = 80%
• Distinguish Color = 80%
• Seeing - Far = 80%
• Seeing - Near = 80%
• Bio hazardous Waste = 40%
• Biological Hazards - Respiratory = 40%
• Biological Hazards - Skin or Ingestion = 40%
• Blood and/or Bodily Fluids = 60%
• Communicable Diseases and/or Pathogens = 40%
• Asbestos = 0%
• Cytotoxic Chemicals = 80%
• Dust = 80%
• Gas/Vapors/Fumes = 60%
• Hazardous Chemicals = 80%
• Hazardous Medication = 80%
• Latex = 80%
• Computer Monitor = 80%
• Domestic Animals = 40%
• Extreme Heat/Cold = 0%
• Fire Risk = 40%
• Hazardous Noise = 0%
• Heating Devices = 60%
• Hypoxia = 0%
• Laser/High Intensity Lights = 0%
• Magnetic Fields = 60%
• Moving Mechanical Parts = 0%
• Needles/Sharp Objects = 0%
• Potential Electric Shock = 40%
• Potential for Physical Assault = 0%
• Radiation = 0%
• Sudden Decompression During Flights = 0%
• Unprotected Heights = 0%
• Wet or Slippery Surfaces = 60%

Shift:

Days

Disclaimer: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.

Wages shown on independent job boards reflect market averages, not specific to any employer. We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process.

Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity.

Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, gender identity or expression, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law.

We are proud to offer Veteran's Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program.

Employment is subject to post offer, pre-placement assessment, including drug testing.

If you need reasonable accommodation during the application process, please call 954-276-8340 (M-F, 8am-5pm) or email TalentAcquisitionCenter@mhs.net

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