Pool - Administrative Support Assistant/Coordinator
California State University at Dominguez Hills

Job no: 535702
Work type: Staff
Location: Dominguez Hills
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Time Varies, On-site (work in-person at business location)

Classification Title:

Administrative Support Assistant (I)

Administrative Support Assistant (II)

Administrative Support Coordinator (II)

Administrative Support Coordinator (II)

Classification Salary Range:

CSU Classification Salary Information

The final salary is dependent upon qualifications and experience.

Position Information:

The purpose of this recruitment is to produce a pool of qualified applicants to call upon for temporary/emergency administrative support appointments. Successful candidates may be appointed for a few days up to one year depending on the assignment.

A temporary/emergency appointment is generally utilized to replace a permanent employee on leave of absence or to provide clerical support during a recruitment process subsequent to an employee's resignation. Temporary/emergency appointments will be made in the appropriate job classification, depending upon the needs of the hiring department. You may be considered for available positions in any of these classifications depending on your qualifications.

This is a Temporary and/or hourly intermittent appointment. No probationary period. No permanent status is granted. This position may qualify for ACA-eligible health care.

Overview of Duties and Responsibilities:

Positions in this classification are primarily responsible for providing varying levels of general office, clerical, and secretarial support for students, faculty, and staff. The full range of work activities includes processing mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing of documents and records, gathering data, preparing standard reports, and interacting with and solving problems for work unit customers and staff. Positions in this classification tend to support a function or department but may support a particular person(s).

Positions at the higher skill typically, are responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Incumbents may coordinate the office support for an entire academic, special program or administrative office, or for an administrative head to one of these offices.

Minimum Qualifications:

• Requires a high school diploma or its equivalent and the following years of experience:
• ASA I - Some experience in an office environment, equivalent to (1) year.
• ASA II - Some experience in an office environment, equivalent to (2) years.
• ASC I - Three (3) years of progressively responsible general office work experience.
• ASC II - Four (4) years of progressively responsible general office administrative

Knowledge, Skills, and Abilities:

Administrative Support Assistant

• Basic knowledge of applicable university infrastructure, policies, and procedures.
• Working knowledge of English grammar, spelling, and punctuation.
• Ability to use standard office equipment.
• Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
• Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.

Administrative Support Coordinator

• Ability to perform standard business math, such as calculating ratios and percentages, tracking financial data, and making simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• Ability to effectively write and present own reports.
• Expertise in using office software packages, technology, and systems

General Information:

• Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• Employment is contingent upon the candidate passing a pre-employment physical exam with the ability to lift up in excess of 50 lbs.
• Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program.
• The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here.
• The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement.

Advertised: 30 Jan 2024 Pacific Standard Time
Applications close: 19 Dec 2024 Pacific Standard Time