Supervisor Accounts Payable
Wellstar Health Systems

Facility: Wellstar MCG Health, Inc.

JOB SUMMARY

The Accounts Payable Supervisor supervises all activities of the accounts payable and travel for Wellstar MCG Health. Monitors the accuracy and productivity of staff processing approximately 100,000 invoices and travel reimbursements annually for a total of approximately $750 million. Establish appropriate separation of duties between employees. Coordinate with materials management for discrepancy resolution. Monitor discrepancy levels to ensure that discrepancies are being resolved so that invoices can be processed in a timely manner. Assist in month end and year end processes. Assist in annual financial audits for accounts payable and travel related items. Assist in annual preparation of 1099s and unclaimed property information. Assist in creation and maintenance of policies, processes, and procedures related to accounts payable and travel.

Core Responsibilities and Essential Functions

Supervise all activities of the Wellstar MCG Health accounts payable/travel. Mentor, train, and evaluate performance of staff members and assist in the direction of their daily activity. Monitor the accuracy and productivity of day-to-day activities of staff members to ensure efficient and effective use of department resources. Determine how vendors should be divided across staff for processing and monitor changes to workloads for staff. Monitor AP deadlines and provide random audits of accounts payable transactions for compliance with policies. Assist in preparation of annual Form 1099s for vendors meeting the IRS's established criteria. Stay informed of Georgia Department of Revenue and IRS regulations regarding sales & use tax status for each entity. As necessary accrue taxes and submit tax payments to the State of Georgia. Review outstanding checklists monthly. Contact vendors to obtain status of outstanding checks. Void checks as necessary and move to unclaimed property. Send out due diligence letters annually and remit unclaimed funds to the Georgia Department of Revenue per the "Disposition of Unclaimed Property Act", O.C.G.A. Section 44-12-190. Provide guidance and approvals on decision making, as necessary.

Monitor recurring monthly payments related to lease agreements to ensure timing and frequency is in accordance with contractual obligations. Prepare check requests for related party invoices. Process invoices for purchase orders, check requests, travel reimbursements, patient refunds, and other miscellaneous payment requests on an as needed basis. Main point of contact for ordering office supplies for department.

Coordinate with materials management for discrepancy resolution. Monitor discrepancy levels to ensure that discrepancies are being resolved so that invoices can be processed in a timely manner.

Actively participate in month-end and year-end processes. Perform month end accounts payable to general ledger balancing and resolve reconciling items. Populate and compile the accrued receipts file 10% Core Responsibilities and Essential Functions % TIME to be posted to the general ledger on a monthly basis. Reconcile miscellaneous accounts payable general ledger accounts. Work with director and GL staff to actively research items that do not clear off within a reasonable amount of time. Assist in annual financial audits for accounts payable and travel related items.

Verify that end users and accounts payable staff are following the check request and travel policies. Educate end users on the use of check requests versus purchased orders for processing requisitions and payments. Assist in development and utilization of OnBase and Workday systems for maximum efficiency in the area of accounts payable. Assist in special projects as necessary, including system implementations/upgrades, banking operations, open records request, internal audit requests, and surveys. Other duties as assigned.

Required Minimum Education

Bachelors Accounting Required or Bachelors Finance Required

Required Minimum Experience

Minimum 4 years experience in accounts payable Required and

Minimum 3 years supervision of employees. Required

Required Minimum Skills

Requires understanding of accrual accounting and generally accepted accounting principles

Experience in preparation of 1099s and unclaimed property laws

Experience in sales & use tax regulations

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